A Software-as-a-Service (SaaS) Human Resource Management System specifically designed for government organizations in Papua New Guinea. The platform serves as a centralized solution for managing employee information, generating payslips, handling official correspondence, and providing employee self-service capabilities through a secure web portal.
Available at govhrm.dakoiims.com

Overview

GovPSS is a comprehensive Software-as-a-Service (SaaS) platform designed to modernize human resource management for government organizations. It centralizes employee data, automates administrative processes, and enhances transparency through a secure, user-friendly interface. With modules for employee management, payroll, document generation, and organizational structuring, GovPSS reduces administrative overhead while ensuring compliance with government regulations. Its employee self-service portal empowers public servants with 24/7 access to personal information, payslips, and official documents, fostering operational efficiency and employee engagement. Tailored for Papua New Guinea’s public sector, GovPSS supports multiple organizations with segregated data, making it ideal for provincial administrations and national agencies.

Features

Employee Management:

• Comprehensive personnel records (personal details, qualifications, employment history).
• Bulk data import via CSV for efficient onboarding.
• Password management and reset functionality.
• Employee status tracking (active/inactive).

Organizational Structure:

• Hierarchical department and position management.
• Dynamic organizational charts.
• Multi-tenant support for independent organizational data silos.
• Geographic localization for PNG (provinces, districts, LLGs, wards).

Payroll and Payslip Management:

• Automated payslip generation with PDF storage.
• Historical payroll data access and salary analysis.
• Secure employee-specific payslip retrieval.
• Reporting tools for payroll cost tracking.

Document Generation:

• Automated letter creation with digital signatures and QR code verification.
• Secure document storage and approval workflows.
• Customizable templates for HR correspondence.

Employee Self-Service Portal:

• Secure login using file number-based authentication.
• Access to personal profiles, payslips, and official letters.
• Recent activity tracking and document download capabilities.
• Mobile-friendly Progressive Web App (PWA) interface.

Workflow and Reporting:

• Automated approval processes and task assignments.
• Customizable reports and data visualization tools.
• Standard reports for employee distribution and payroll analysis.
• Export capabilities for compliance and audits.

Security and Compliance:

• Advanced encryption, multi-factor authentication, and CSRF protection.
• Role-based access control and audit trails.
• Compliance with PNG data protection and public service regulations.
• Regular security patches and system updates.

Integration Capabilities:

• Seamless integration with email systems, payment gateways, and government databases.
• Support for third-party HR tools and document management systems.

How it Works

For Administrators/HR:

1. Log in with secure credentials to access the administrative dashboard.
2. Manage employee records, positions, and organizational structures.
3. Generate payslips and official documents with automated workflows.
4. Use reporting tools to analyze workforce and payroll data.
5. Configure organization-specific settings and branding (logos, signatures).

For Employees:

1. Access the self-service portal via file number and password.
2. View and update personal information, download payslips, and retrieve letters.
3. Track recent activities and manage document submissions.
4. Use the mobile-friendly interface for on-the-go access.

Benefits

For Organizations:

• Cost Savings: Reduced administrative costs through automation and paperless operations.
• Efficiency: Streamlined processes cut down on manual tasks and errors.
• Transparency: Centralized data and audit trails enhance accountability.
• Scalability: SaaS model supports multiple organizations without infrastructure investment.

For HR Departments:

• Time Savings: Automated workflows and bulk imports reduce repetitive tasks.
• Accuracy: Data validation and centralized records minimize errors.
• Insightful Analytics: Reporting tools aid in budgeting and workforce planning.
• Reduced Queries: Self-service portal lowers routine employee inquiries.

For Employees:

• Convenience: 24/7 access to payslips, letters, and personal data.
• Empowerment: Self-service capabilities reduce dependency on HR.
• Accessibility: Mobile-friendly design ensures access from any device.
• Security: Encrypted data and secure authentication protect sensitive information.

Clients Using This Product/Service (Proven Success in PNG)

East Sepik Provincial Administration: Successfully implemented GovPSS to manage employee records, payroll, and official correspondence, improving operational efficiency and transparency.

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